Outlook for mac delay delivery how to#
Outlook for mac delay delivery free#

The maximum allowable delay is 120 minutes.ġ3. In the “Step 2: Edit the rule description (click an underlined value)” box, click the phrase that’s underlined: “a number of.” Then, enter the number of minutes you wish to delay all of your emails. The next window will say, “Step 1: Select action(s).” In this window, select the “defer delivery by a number of minutes” check box.ġ0. In the next window will be a list: “Step 1: Select conditions.” Select the checkboxes for any of the options you want.ĩ. Under “Start from a blank rule, “ find the box that says, “Step 1: Select a template.”ĥ. Click “New Rule.” This is where you will set your preferred delay.Ĥ. To set a rule that delays all of your emails, follow these steps:ģ. Outlook will allow email users to delay all of the messages they intend to send by up to two hours. If you’re the kind of person who prefers to think on things, as a rule, delaying all of your emails might be a good plan.

Outlook for mac delay delivery how to#

Click “Close,” then click “Send.” How to Create a Delay for All Emails Sent Under “Delivery options,” uncheck the “Do not deliver before” check box.ĥ. Again, find the “Tags” section in the Ribbon and click the “More options” arrow.Ĥ. If you decide you want to send the message earlier than the delayed delivery time you set, follow these steps:ģ. Finish writing your message, then click “Send.” Your message will remain unsent in the Outbox until the delivery time you selected. Use the drop-down menus to select the delivery date and time you want.ĥ. Look for “Delivery Options.” Click the “Do not deliver before” check box. In the New Message window, find the “Tags” section in the Ribbon.

Microsoft Outlook allows users to delay when an individual email is sent.įollow these steps to delay your Outlook email message:Ģ.

Outlook for mac delay delivery free#

Work faster in your inbox Scale outreach, automate tasks, and eliminate data-entry Try Yesware Free How to Schedule a Single Email Send If you do plan to try the delay-send feature, make sure you test its functionality with a sample message before relying on it for a real email. They can then add additional notes or insights as they continue to process the meeting. The delay-send feature is also really helpful for post-meeting debriefs many salespeople like to draft a recap immediately after a meeting finishes, but then delay the send.

Consider Time Zones: If you’re writing to a recipient that lives in a different time zone, and you want to avoid disturbing or waking them with an alert, you can have Outlook schedule the email send time for later.

The delay-send feature can help you walk that fine line. It can be beneficial to draft an angry email to help you process your feelings, but rarely should these messages actually be sent.

Oftentimes, people feel more comfortable typing something rude, defensive, or downright mean than they would feel saying it in person.

Manage Your Emotions: Sending an email when emotions are running high can be a dangerous game.

It’s always good to give your messages another read with fresh eyes, some time after you’ve drafted the original.

Cross your Ts and Dot Your Is: Of course, the delay-send feature allows users to double-check their messages for any typos or misinformation.

We’ve all been there - hitting “Send” too soon can be anything from embarrassing to career-ending.įortunately, Microsoft Outlook allows users to delay sending emails for a specified amount of time, up to two hours.Īlthough this may seem like a superfluous step, there are actually a number of benefits to scheduling your Outlook emails to send later: There isn’t a salesperson in the world who doesn’t remember an email or two that could have used another few minutes before being sent.

How to Create a Delay for All Emails Sent.

In this article, we’ll teach you how, when, and why to delay sending emails from your Outlook account so that no email is sent too soon. Some sales reps have also faced significant consequences for sending sensitive information to the wrong party. An email sent in a moment of anger, for example, can create a world of problems for the sender. Other times, though, the repercussions of sending an email in haste can be more significant. Sometimes, sending an email before you’re ready can mean a bit of embarrassment - maybe a typo slipped through or you emailed the wrong person with a silly question. Anyone with an email account can tell you about the perils of hitting “Send” too soon.